Commercial real estate lease management software
Every Lease. Every Detail. Always in Order.
From indexation to lease extension management, to turnover rent – Moderan keeps your leases, deadlines, and rent terms perfectly organized. A flexible system for property professionals who need clarity and control at scale.
Trusted by real estate leaders throughout europe
Centralized Lease & Contract Management
One System for All Your Leases, Contracts, & Documents
- Manage office, retail, industrial, and mixed-use leases all in one platform
- Store lease and service contracts in one secure system
- Link contacts, tenants, and files directly to each contract
- Export lease lists and contract summaries - just a click away
- Integrate lease data with other work tools
Commercial real estate comes with complex documentation – contracts, versions, and annexes. Moderan keeps everything together in one place.
From start to renewal, manage every lease and service agreement with ease. Define custom contract fields and connect related people or companies. Upload or link documents as well.
Get instant visibility into tenants, rent terms, and upcoming deadlines. All organized, up to date, and ready to share by exporting or integrating with other systems.
Portfolio-Wide Lease Overview
From Single Leases to Full Portfolio Insight
- See everything from the big picture down to individual terms
- Compare vacancy, rent levels, and renewals across sites
- Search, filter, and sort leases by tenant, property, region, or fund
- Get a complete rent roll and tenant overview with one click
Moderan gives you full visibility of your leasing portfolio, whether you manage ten properties or hundreds.
You can group data by asset, location, or owner, and export summaries instantly. Perfect for reporting to stakeholders or optimizing portfolio performance. All without the data wrangling from dozens of spreadsheets.
SMART NOTIFICATIONS & WORKFLOWS
Stay Ahead With Activities & Alerts
- Track tasks, reminders, and lease-related activities in one place
- Get notified about key actions, new assignments, or deadlines automatically
- Create structured workflows and assign tasks to team members
Moderan’s Activities feature keeps daily work organized without emails or spreadsheets. Create tasks and reminders directly in rental contracts, service contracts, building views, or contact records – right where the work happens.
Everyone can see what needs to be done, who’s responsible, and what’s already completed. Notifications make sure nothing is missed.
Automate Indexation
Keep Rent Adjustments in Check
- Enable fixed percentage indexation increases - Moderan does it fully automatically
- For leases tied to inflation (CPI, HICP, etc.), update all relevant rents in one go
- Get reminders for upcoming indexation dates, or reminders to notify tenants about upcoming changes
Say goodbye to missed deadlines and manual calculations.
Moderan automates lease indexation by preparing rent adjustments in advance — ready to apply on the indexation date. Prefer more control? Use the semi-automatic CPI indexation tool to update rents on your schedule and reflect current inflation.
You’ll get email reminders before each indexation, and a clear overview of all upcoming and completed changes across your portfolio.
Complex Cost Structures? We Handle Those.
Utilities Management & Cost Splitting
- Utilities management is directly connected to your leases
- Split costs by meter, square meters, headcount, fixed percentages, or custom logic per lease.
- Adapt structures to ownership entities, multi-building setups, or regional rules
- Exclude certain tenants from CAM charges, apply caps, or adjust based on signed terms.
Utilities shouldn’t live in a separate system or spreadsheet. With Moderan, utilities management is directly connected to your leases. Meaning costs, consumption, and billing always follow the agreed terms.
Track energy, water, and other utilities at building or meter level, then automatically allocate costs based on lease-specific rules like caps, exclusions, billing frequency, or recoverability.
Moderan is much more than just lease management software.
Rait Riim
Head of Property Asset Management
WHO IS IT FOR?
Trusted by Property Professionals
Our online commercial property management software gives you the oversight and tools to stay on top of your management game.
Features that match how you work
Features for Smarter Lease Management
Lease Storage
Upload, link, and organize lease and service contracts with full version control.
Automated Indexation
Let Moderan handle rent adjustments based on your indexation logic.
Tenant & Contact Linking
Connect people, companies, and contracts for quick navigation.
Rent Roll Reports
Generate full tenant lists, rent schedules, and portfolio summaries, all export-ready.
Lease Deadline Alerts
Get notified before renewals, expirations, or critical dates.
Workflow Management
Assign and track tasks, activities, and interactions.
CONNECT WITH OUR ECOSYSTEM
Our integration partners
We’ve built a strong network of specialist integration partners. Our ecosystem is designed to enhance your Moderan experience, giving you the extended functionality you need to succeed in commercial real estate. If you require an integration not currently listed, or if you’re interested in becoming one of our integration partners, contact us today.
TRUSTED BY THE BEST
See what our customers have to say
“We are happy that we can call Moderan our partner.
When we send a presentation to a new customer, we put Moderan’s name on it. Because I think it’s one of the privileges — that we use it.”
Real Game Management is a property management services and investment consultancy in Lithuania.
“It was simply time for something new and modern.
We had been using another software since 2000, which was correspondingly outdated. This made integration with other software practically impossible. In addition, there were only rigid input masks that could not be flexibly customised to our needs. So it was simply time for something new and modern”
Kläffling Immobilienmanagement is a property management company specialising in apartment building, condominium, and commercial property management in Berlin, Germany.
“Much more than just lease management software.
In Moderan, we always have a clear overview of our tenants and rental contracts, managing our property utilities calculations and invoicing. Moderan is an irreplaceable tool for any real estate company with rental properties.”
LHV Pank is an Estonian banking and financial services company headquartered in Tallinn.
“Moderan Lease Management is a great fit for our property management needs.
It takes no time to set up, is easy to use and keeps all our deadlines under control. Irreplaceable!”
Lumi Capital invests in income producing properties, develops quality real estate spaces and operates long-term multi-property investment strategies.
“Managing lease agreements is much easier.
Everything is online and all our team members can access tenant contract information at any time from anywhere.”
Rotermann City is refurbished urban quarter, located in the heart of Tallinn between the Old Town, the port and Viru Square.
FAQ
What types of portfolios does Moderan support?
Moderan is built for owners and managers of Commercial Real Estate (CRE) and mixed-use portfolios, but it’s also proven in residential settings. From retail and office spaces to multi-family housing, it adapts to diverse asset types, multiple mandates, and complex lease structures. The platform connects all your portfolio data, making it easy to navigate even the most varied property mix.
Can Moderan handle complex portfolios?
Yes — that’s where we excel. Moderan is designed for non-standard cases such as unique lease terms, performance-based rent, ESG-linked cost tracking, multi-level ownership structures, and intricate cost-splitting rules. Our flexibility ensures complexity never compromises clarity.
What if our leases are all different and don’t follow a standard format?
That’s normal, and it’s exactly what Moderan is designed for. You can apply custom fields, unique indexation logic, turnover rent rules, exceptions, exclusions, and property-specific structures. Moderan handles real-world complexity without forcing standardization.
Contact us and learn more about how Moderan fits your portfolio structure.
What happens if a tenant changes, a lease is amended, or a contract is renewed?
You can update any lease or contract instantly. Changes flow through to rent rolls, reports, cost calculations, automatically. Meaning there’s no need for double entry or manual recalculations.
What integrations does Moderan support?
Moderan connects with 30+ leading tools in accounting, CRM, and property service systems. These are adopted to the specific use cases of our customers with a broad experience of our in-house developers.
If you want to integrate with other solutions, we are always open to explore new connections and integration ideas.
For all developers, the Moderan API documentation is available online.
A setup of a new software can take a lot of time. How long does it take to get started with Moderan?
Most teams start working in Moderan within hours. We guide you through setup with live demos, secure data transfers, and integration support. Even complex cases are configured with our help, so you’re operational fast. And if questions come up later, our Knowledge Base and Customer Support are always available.
Moderan centralizes and automates workflows, eliminating scattered spreadsheets and disconnected tools. Meaning on the whole, Moderan saves an average of over 20% of our customers’ working time in their day-to-day work.
In the Kläffling Case Study you can read a very good example of how our customer’s efficiency is increased by Moderan
Will I lose my existing data during onboarding?
No. We handle secure import of your leases, meter readings, and historical records, so you retain a complete picture from day one.
Who uses Moderan?
Moderan is trusted by property managers and asset owners across the Baltics, Nordics, and Central Europe — from portfolios of a few leases to hundreds. Our clients choose Moderan because it saves time, improves clarity, and delivers measurable results.
In short: We are based in the North, but we support all markets worldwide.
What languages is Moderan available in?
At the moment Moderan’s software is available in English, Estonian, German, Lithuanian, Polish, Czech, and Russian.
We offer customer support in English, German, Estonian, Polish, Russian, and Lithuanian. And our Knowledge Base is available in English, Estonian, German, and soon Polish.
We are also happy to add more language options if need be, just reach out.
In case you want see Moderan live, you are welcome to directly book a demo with one of our Sales Team Members:Book a Demo