TASK & DEADLINE MANAGEMENT FOR COMMERCIAL REAL ESTATE
Never miss a task or deadline.
From certificate renewals to lease extensions, Moderan keeps every task, deadline, and reminder organized in one place, so nothing falls through the cracks across your portfolio.
Trusted by real estate leaders throughout europe
CENTRALIZED TASK MANAGEMENT
One system for tasks, reminders, & deadlines
- Create tasks and subtasks directly from any lease, building, or contact
- Assign responsibility to team members, with automatic notifications
- Track status portfolio-wide, filtered by property, assignee, or team
Commercial real estate runs on deadlines: certificate renewals, lease extensions, inspections, compliance dates. Moderan brings them all into one place, so instead of checking dozens of contracts and buildings individually, you see everything that needs attention in one view.
SMART NOTIFICATIONS & WORKFLOWS
Reminders that reach the right person.
- Get notified the moment a task is assigned to you
- Receive deadline reminders automatically before renewals, indexation dates, and expirations
- Break complex processes into subtasks, so nothing gets missed along the way
Notifications go out automatically when a task is assigned and again as its deadline nears, so responsibility is always clear.
Complex processes, like a certificate renewal, can be broken into subtasks, keeping every step organized under one task instead of scattered across emails.
PORTFOLIO-WIDE OVERSIGHT
See every task, across every property & team.
- Filter by time period, status, or assignee to switch between personal and team views
- Group and export activity reports for management or compliance reviews
- Bulk update progress or reassign tasks when responsibilities shift
Every task lives in the Activities center, Moderan’s central hub for tasks, deadlines, and reminders across your portfolio. Filter by property, assignee, or team to get a portfolio-wide view of what’s open, overdue, or done.
DOCUMENT MANAGEMENT WITH DATES THAT MATTER
Manage documents. Stay on top of dates.
- Store certificates, contracts, deeds, and insurance policies directly on the record they belong to
- Track expiration dates for compliance documents and renewals
- Attach files and links directly to the task tracking their deadline
Building certificates, service agreements, and insurance policies stay stored alongside the properties and contracts they belong to.
Expiration dates and deadlines can be tracked and reminders are sent out, so renewals never sneak up on you.
CUSTOM WORKFLOWS
Built for how your team works.
- Add custom progress options, like In Progress, Waiting for Vendor, or Under Review
- Create task types beyond Task, such as Inspection, Follow-up, or Certificate Renewal
- Assign colors to each stage for a clearer view of where things stand
Every team tracks work differently. Admins can customize progress stages and task types to match existing workflows, instead of forcing every task into a generic “To Do” and “Done.”
Moderan is much more than just lease management software.
Rait Riim
Head of Property Asset Management
WHO IS IT FOR?
Trusted by Property Professionals
Every role in your organization gets the visibility to stay ahead of what’s due.
Team Leads & Admins
who need portfolio-wide visibility into who owns what, and what’s overdue.
Property Managers
who need to track certificate renewals, inspections, and day-to-day deadlines.
Compliance & ESG Teams
who need certification and renewal deadlines tracked without manual follow-up.
Features that match how you work
Features for CRE Task Management
Task & Subtask Creation
Break complex processes into manageable steps, assign to different people.
Assignment Notifications
Automatic emails the moment a task is assigned, for clear responsibilities.
Lease Deadline Alerts
Get notified before renewals, expirations, or critical dates.
Document Linking
Attach certificates, contracts, and files directly to tasks to track deadlines.
Custom Workflows
Configure progress options and task types to match your team’s process.
Bulk Editing
Reassign or update multiple tasks at once when responsibilities shift.
CONNECT WITH OUR ECOSYSTEM
Our integration partners
We’ve built a strong network of specialist integration partners. Our ecosystem is designed to enhance your Moderan experience, giving you the extended functionality you need to succeed in commercial real estate. If you require an integration not currently listed, or if you’re interested in becoming one of our integration partners, contact us today.
TRUSTED BY THE BEST
See what our customers have to say
“We are happy that we can call Moderan our partner.
When we send a presentation to a new customer, we put Moderan’s name on it. Because I think it’s one of the privileges — that we use it.”
Real Game Management is a property management services and investment consultancy in Lithuania.
“It was simply time for something new and modern.
We had been using another software since 2000, which was correspondingly outdated. This made integration with other software practically impossible. In addition, there were only rigid input masks that could not be flexibly customised to our needs. So it was simply time for something new and modern”
Kläffling Immobilienmanagement is a property management company specialising in apartment building, condominium, and commercial property management in Berlin, Germany.
“Much more than just lease management software.
In Moderan, we always have a clear overview of our tenants and rental contracts, managing our property utilities calculations and invoicing. Moderan is an irreplaceable tool for any real estate company with rental properties.”
LHV Pank is an Estonian banking and financial services company headquartered in Tallinn.
“Moderan Lease Management is a great fit for our property management needs.
It takes no time to set up, is easy to use and keeps all our deadlines under control. Irreplaceable!”
Lumi Capital invests in income producing properties, develops quality real estate spaces and operates long-term multi-property investment strategies.
“Managing lease agreements is much easier.
Everything is online and all our team members can access tenant contract information at any time from anywhere.”
Rotermann City is refurbished urban quarter, located in the heart of Tallinn between the Old Town, the port and Viru Square.
FAQ
How do you track tasks in Moderan?
Tasks live in Activities, Moderan’s central hub for deadlines and to-dos. You can create a task from any lease, building, or contact, assign it to a team member, and track its status alongside every other task in your portfolio, filtered by property, assignee, or team.
Can I assign tasks to other team members?
Yes. Any task can be assigned to any user in your organization. The assignee gets an automatic email notification when the task is created, so responsibility is always clear.
Can I attach documents to a task?
Yes. Files and links can be attached directly to a task, and they also appear in the property, contract, or contact’s Files & Notes section, so documentation stays connected to both the task and the record it belongs to.
What happens when a deadline is approaching?
Moderan sends a reminder automatically as the due date nears, so nothing depends on someone remembering to check.
Can I see tasks across my whole portfolio, not just one property?
Yes. Tasks can be filtered by property, assignee, team, or time period, so you can switch between a personal to-do list and a full portfolio view.
Is Moderan only for large teams, or does it work for smaller portfolios too?
Moderan works for any portfolio size. Whether you’re managing a handful of properties or hundreds, tasks and deadlines are tracked the same way, and the system scales with you as your portfolio grows.